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Senior Thesis Submission Information for Students

 

Thesis Central- General Information

File Submission Guidelines

Student Options Regarding Access to Their Theses

Using LaTex to Display Special Characters in Submission System

Who Should Not Use the Site

 

Thesis Central- General Information

Thesis Central is a centralized system that allows students to upload senior thesis files for retrieval by their home department (and certificate program, if applicable) and from which the files will be transmitted to the University Archives. 

Be sure to check with your home department for additional requirements regarding submission of senior theses, such as the submission of bound or unbound paper copies.

      • The Senior Thesis Submission Site will be available for submissions beginning March 27 at https://sp.princeton.edu/thesis
      • Allow roughly 20 minutes to complete the upload process
      • Your submission will be time-stamped to ensure that you have met your departmental thesis deadline
      • When you log in with your netid, you will be asked to supply your thesis title, to copy and paste the abstract of your thesis (if you have an abstract) into the webform, and to upload your thesis file
      • You will be allowed to submit your departmental thesis (as well as a certificate program thesis, if it is different from your home department thesis) only once. You must contact your undergraduate administrator if subsequent changes to your submission are needed
      • You will be able to record whether your thesis fulfills requirements for a certificate program (at present the site can only record one certificate program-- if your thesis fulfills requirements for multiple certificate programs, make a note in the comment box)
      • During the submission process you will be given the option to upload supplementary materials such as audio or video files
      • You may use the comment box to record a message for your undergraduate program administrator. For example, if the adviser field is blank, or listed incorrectly, you can provide the name of the correct adviser in this field. Or if your thesis fulfills requirements for more than one certicate program, you can list the additional program/s so that they may be added to your record
      • Click “submit” to complete your submission, or click “cancel” to exit the system and log in at a later time. Your work will not be saved if you click “cancel”
      • Once you click submit, an email will be sent to you to confirm that you have successfully completed the process

   

File Submission Guidelines 

      • File submisison for most senior theses will consist of a single textual document. These textual documents (which may contain images, graphs or other illustrations) should be converted to PDF (.pdf) for submission
      • Thesis Central can reliably handle files up to 50 MB.
        • If your file is larger than 50 MB, you must make alternative arrangements with your undergraduate administrator to submit the file.
        • One alternative would be to upload the file to Google Drive and share it with your undergraduate adminsitrator.
        • There may be options for reducing the file size of PDFs that contain images by reducing the resolution of images. Instructions can be found on the web or contact Media Services for assistance  
      • Naming your PDF File Use the following format to name your senior thesis PDF file: " last name_first name.pdf". For example: smith_jane.pdf Do not include commas or accent marks in your filename
      • Supplementary Files-Students may submit supplementary files along with their primary senior thesis PDF to augment or illustrate their thesis work. The most common types of supplementary files are audio or video files, though other file types are acceptable
        • Audio files should be submitted in MP3 format (.mp3)
        • Video files should be submitted in MP4 format (.mp4), and encoded in H.264/MPEG-4 compression format. See Video Compression Instructions for H.264/MPEG-4 format
        • Still images that are separate from a PDF should be submitted in JPEG (.jpg), JPEG2000 (.jp2), or TIFF (.tif) format
        • Websites- students should make arrangements to provide their undergraduate administrator with the link to the website. The undergratuate administrator will work with the University Archives to capture and preserve your website. You may find our Guidelines for Designing Preservation-Friendly Websites to be helpful

     Student Options Regarding Access to Their Theses 

      • Your senior thesis will be added to the Princeton University Archives' senior thesis digital archive. This resource enables Princeton students, faculty, and staff and other authorized users of Princeton University's computing network to access copies of senior theses online. Senior theses are not freely accessible online outside of the Princeton computing network.

      • The Office of the Dean of the College (ODOC) offers options for students to further restrict their theses. Visit the ODOC webpage for complete details: Digital Archiving of Senior Theses. If you have questions about these options, please contact staccess@princeton.edu.  

      • To make a restricted access request, complete and submit a Restricted Access Form to the Office of the Dean of the College by 11:55 p.m. on commencement day, Tuesday, June 6, 2017. 

 

Using LaTex to Display Special Characters in Submission System

If you have mathematical formulae or scientific expressions in your title or abstract that you cannot create using your keyboard, we ask you to use some basic LaTex markup in the senior thesis submission site so that the characters will display properly in our digital repository. 

In most cases, the characters that need encoding are subscripts and superscripts, arrows and other symbols, and letters of the Greek alphabet.

In order to display theses characters, you must create an expression that begins and ends with the following tags: \( and \), and then insert the code for the character or symbol within the tags.

See these common examples:

        • Subscript: Na\(_{2}\)  displays as Na2
        • Superscript:  Na\(^{2}\) displays as Na2 
        • Left facing arrow: \(\leftarrow\) displays as ←
        • Greek letter Delta: \(\Delta\) displays as Δ

To find the code you need, see the ShareLaTex website, especially in their documentation of superscripts and subscripts (see the Reference Guide section), and their library of codes for symbols and Greek letters. Another helpful site is the LaTex Wikibooks page.

The Senior Thesis Submission Site contains a preview page to test how your markup will display before you enter it into the submission form.

If you have trouble with your markup, make a note in the comments of the submission form and submit your thesis. It is more important to submit your thesis on time than to have the markup exactly right!

 

 Who Should Not Use the Site

    • Those who coauthor a thesis with other students- if you collaborate on a thesis with other students you must make arrangements to submit your senior thesis file (PDF) to your undergraduate administrator via email, Google Drive, or through another mutually agreed upon method. Your collaborative senior thesis file must include all coauthors’ names; a signed honor code for each student; and you must agree on an access level with your coauthors. Access levels are explained on ODOC’s Thesis Archive webpage.
    • Those whose thesis work is in the form of a performance or exhibition- if your thesis work involves a performance or exhibition, and you are not submitting a file of your work for evaluation you are not required to use this site. The University Archives will work with the Mendel Music Library and the Lewis Center for the Arts to obtain recordings or other documentation of your thesis.
    • Large files- Thesis Central can reliably handle files up to 50 MB. If your senior thesis file is greater than 50 MB, you must submit it to your department using another method such as uploading the file to Google Drive* and sharing it with your undergraduate administrator. If your main thesis file is under 50 MB, but your (optional) supplementary file is greater than 50 MB, you should use Thesis Central to submit your senior thesis file, and the Google Drive method for your supplementary file.

*Google Drive information: all staff (as well as faculty and students) are eligible for a Google Drive account through the university. If you do not have an account yet, you can request one here. Once your account has been set up, you can access it by logging in to https://www.google.com/drive/ with your university netid and password. If you have trouble setting up your account, please contact the OIT Help Desk.