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Transfer Instructions for Student Organizations

  1. Email the University Archives to let us know that you would like to transfer records and to discuss whether the records you wish to transfer are permanent historical records. The University Archives accepts paper documents, audio-visual materials, photographs, and digital records. See the Types of Records Transferred by Student Organizations page for more information.

  2. Submit a Transfer Form. If you are transferring paper records and your transfer contains more than one box, complete and attach an inventory form to the Transfer Form. If you are transferring digital records, be sure to complete the Technical Information section as well.

  3. We accept digital records from student organizations in one of the following ways:

    --For digital records created, maintained, or used exclusively in Google Drive or Dropbox, simply share the archival folder (view-only access) with the Mudd Library email address, mudd@princeton.edu.

    --For digital records created, maintained, or used outside of a shared cloud environment (such as, on a single computer or USB drive), simply ZIP ("Compress" on OS X) the folder you wish to share, upload it to Google Drive, and simply share the archival folder (view-only access) with the Mudd Library email address, mudd@princeton.edu. You may also transfer these types of digital records in person at Mudd Library.

    --For emails, use Google Takeout to export the label(s) you wish to transfer. Once the ZIP file of your archive is prepared, share it with the Mudd Library email address, mudd@princeton.edu.

  4. If you have any questions or need further assistance, please contact us via email.

Downloadable Documents