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Types of Records Transferred by Student Organizations

After reading these guidelines, please go to Instructions for Transferring or Donating Records to the University Archives to learn the procedure for donating your materials. See also Tips for Preserving Your Student Organization's History.

If you have any questions, please contact the Project Archivist for Student Life at vj2@princeton.edu or Mudd Library at mudd@princeton.edu.

Student organization records commonly transferred to the University Archives include:

  • Governing documents: constitutions, charters, mission and vision statements, and by-laws

  • Subject files concerning projects, initiatives, activities, and functions
  • Publications and publicity material: newsletters, brochures, event programs, and booklets

  • Annual reports
  • Committee reports and minutes

  • Organizational histories

  • Correspondence and memoranda
  • Membership lists

  • Meeting minutes
  • Scrapbooks

  • Photographs, audio and video recordings

  • Websites: to recommend a website for preservation by the University Archives, complete this form.

The University Archives accepts the above records in analog or digital format, including email.

Items which generally should not be transferred to the Archives include:

  • Blank forms

  • Detailed financial records, canceled checks, bank statements, and receipts

  • All duplicate material: keep only the original copy and annotated copies

  • Plaques and trophies

If you have any questions, please contact the Project Archivist for Student Life at vj2@princeton.edu or Mudd Library at mudd@princeton.edu.